Prioritize Life and Work
Prioritize Life and Work

How to Prioritize your Life and Work: 7 Practical Tips

Prioritize your Life and Work: When you learn how to prioritize correctly, we guarantee you a luxurious life. We will now describe the major methods of prioritization.

One of the biggest challenges in work and personal life is misplaced priorities. The workloads are skyrocketing and everything seems to matter. However, the truth is that some work we do every day doesn’t really need to be done, at least right away.

Prioritize Life and Work
Prioritize Life and Work

Learning how to prioritize means having more time each day, which is so limited. It’s one cornerstone of productivity, and having the right priorities can help with everything from time management to work-life balance.

The very essence of prioritization is simple (you just need to know what to do, how to rank them), in fact, this is far from an easy skill.

To keep things simple, we’ve compiled some of the best strategies on how to prioritize work and personal life into one list.

1. Write everything down on a master list and then break it down into monthly, weekly, and daily goals.

Prioritize Life and Work
master list

Prioritization occurs at different levels. You have things to do today. The goals you set for this week. And the goals you achieved in the previous month.

Unfortunately, these lists do not always match. It’s all too easy by default to go back to what seems urgent and ignore it, not bringing you closer to your larger priorities.

So before you can learn how to prioritize your day to day work, you need to put everything in one place.

Start by putting together a master list or plan for the year – a document, todoo list, or piece of paper that will hold all of your current and future tasks. It details this prioritization method in David Allen’s Get Things Done (GTD) methodology, a five-step process in the pages of his book.

Once you’ve collected all the tasks in one place, it’s time to break them down into monthly, weekly, and daily goals.

You derive your monthly list from a master list of all goals or your annual plan. You pull your weekly list from your monthly list. And so on. This way, you know that your daily priorities align with your big goals.

When setting your priorities, try not to stick to the wrong things that you set. Be flexible with your core goals. The key is to make sure you prioritize to work more effectively on your core goals.

As you fill out different lists, remember the Pareto Principle, or the 80/20 Rule, which says that 20% of your effort usually yields 80% of your results. Look for those tasks that can be “Pareto problems”, they will bring you actual results.

2. Separate the urgent from the important with the Eisenhower Matrix.

Eisenhower Matrix
Eisenhower Matrix

It’s easy to say that you have to learn how to prioritize your work for maximum results, but how do you do it?

Sometimes, it all comes down to experience. But when you’re not sure, the Eisenhower Matrix is the perfect tool to use.

Developed by former US President Dwight D. Eisenhower, the Matrix is ​​a simple four-quadrant chart that helps you separate “urgent” tasks from “important” ones.

Urgent matters are things that you think you should react to immediately, such as emails, phone calls, text messages, or news. Whereas important objectives are those that contribute to your long-term personal mission, values ​​and goals.

When considering how best to prioritize tasks, ask which quadrant they best fit in. Then follow the steps:

  1. Urgent and important: complete them as soon as possible.
  2. Important but not urgent: Decide when you will do it and plan it.
  3. Urgent but not important: delegate this work to someone else.
  4. Neither urgent nor important: remove them from your spike and forget about them.

3. Rate your work for true priority using the Ivy Lee method

Ivy Lee method
Ivy Lee method

Sometimes, despite our best efforts, we get a huge list of urgent and important tasks that we need to complete. In this case, we need to dig deeper and find their true meaning.

One of the best ways was developed over 100 years ago by performance consultant Ivy Lee. The so-called Ivy Lee Method is a ridiculously simple way to prioritize your daily life.

This is how it works to prioritize your life or work

  1. At the end of each day, write the six most important things to do tomorrow. Each mini-target is about 30-45 minutes maximum. Do not write over six pieces.
  2. Prioritize these six points in order of their true significance.
  3. When the next day comes, concentrate only on the first task. Work until you finish the first assignment and then move on to the next.
  4. Approach the rest of your list in the same way. At the end of the day, move all the unfinished business to the new list for the next day.

Repeat this process until the urgent is complete, then try to return to the first method.

Limiting yourself to six tasks (or fewer) each day creates a framework that forces you to prioritize and stay focused while completing one task on your list.

4. Divide goals with similar priorities using the ABCDE method.

ABCDE method
ABCDE method

While Ivy Lee’s method is great for prioritizing daily intentions, there is another obscure part: How do you know the “true importance” of a goal?

The biggest challenge for how to Prioritize Life and Work is distinguishing between goals that seem to be at the same level of importance.

This is where Brian Tracy’s ABCDE method does its job. Rather than keeping all goals at the same priority level, this method offers two or more levels for each goal.

This is how it works to prioritize your life or work

  • Go through the list and give each task a letter from A to E (A is the highest priority).
  • For each task that contains the letter A, assign it a number that determines the order of execution.
  • Repeat until all tasks have their letters and numbers.

Again, this is a deceptively simple prioritization strategy. While it is almost impossible to distinguish between goal B1 and goal A3 in most cases, assigning several prioritization levels to each small goal will give you an obvious idea of ​​what really matters to you.

5. Start the day by eating a frog

Do nothing until task #l is ready
Do nothing until task #l is ready

Once you’ve prioritized your life or work (whichever method you choose), it’s time to choose the right way to start your day.

How you start your day sets the tone for everything else. And often, as you complete a large but important task, you gain momentum, inspiration and energy to keep moving.

Therefore, a huge number of productivity experts suggest spending time on the most important task (frog) every day.

If you eat a frog in the morning, the rest of the day promises to be wonderful, since the worst for today is over.

Mark Twain

When thinking about how to prioritize your day to day work, try including one of these frogs at the top of your list?

Although I, I like to start the day with simple things to get involved in everyday life. And then with coffee, I’m already making the most important ideas.

6. Get rid of “good enough” goals with Warren Buffett’s 2-list strategy.

 Warren Buffett's 2-list strategy.
Warren Buffett’s 2-list strategy.

It doesn’t matter how efficient and effective you are every day if you are working on the wrong goal. Therefore, it is helpful to periodically reevaluate your long-term goals and priorities to ensure that you are still on the right track.

Here’s one great way to do it from billionaire investor Warren Buffett.

As the story goes, Buffett walked his personal pilot through this process to help him prioritize his career goals.

The first step is to write your 25 desired goals. These can be life goals, career goals, educational goals, or whatever you want to spend your time on.

Now circle your five most desirable goals on this list (if you are doing this right now, circle first before moving on).

Finally, any target you do not circle will end up on the “avoid at all costs” list. Instead of working towards these goals when you have time, actively avoid them. These are tasks that seem important enough to merit your attention. But that doesn’t move you towards your long-term priorities.

7. Be aware of the cost delusion. The horse is dead – get off.

The horse is dead - get off
The horse is dead – get off

As you do these prioritization exercises, it is important to remember to be flexible. No one knows the future, and prioritization and planning are really just guesswork.

Sometimes you can prioritize your life or work just to change expectations or results. In this case, it is difficult not to be disappointed.

People are especially susceptible to sunk costs – the psychological effect when we feel compelled to keep doing something just because we have already put in the time and effort.

But no matter what you spend your time on, you can never get that time back. And any time spent working towards the wrong priority is just wasted time.

Priorities are a grand thing. But sometimes our efforts are better directed towards changing boats rather than trying to fix the leak.

pushing giant stone upwards,Prioritize Life and Work
And the goal seemed easy at the beginning!

Priorities are a grand thing. If you prioritize your work correctly, we guarantee you a good day. It’s an amazing feeling when at the end of a working day you realize how much important you have done. But this is not always possible.

Tasks are taking longer than expected. Various circumstances interfere. And we fill our days with meetings and conversations.

So while it is important to know how to prioritize your work, remember to be realistic about the amount of work you can do every day.